CarCloud for business
Drive Smarter. Spend Wiser.
Your vehicles and drivers are costly. So where could you save?
CarCloud puts every vehicle, driver and cost in one live view, so you can see the total cost of ownership and where savings could be made.
£813
illustrative value per company vehicle a year of downtime avoided, admin time released and resale value protected1
1 in 5
grey fleet driver and vehicle checks fail3
13×
illustrative return on the platform cost, based on the value of time and vehicle value4
Illustrative figures, not guaranteed savings. Results vary. How we calculate
For business
Where could you save? Are you carrying unknown risks?
30%
less admin time possible from automation and better data management alone2
It is rarely one big cost. It is lots of small leaks that add up, each one easy to miss.
How it works
One platform for the company. One app for every driver.
CarCloud brings your vehicle and driver data into one place and helps you to spot saving opportunities. Whoever manages the vehicles and drivers works in the platform. Each driver uses the app. Both read and write the same record, so what a driver adds on their phone is what the business sees, and nothing is typed twice.
For your company
The platform
Every vehicle and driver in one live view: compliance, insurance, costs, valuations and reporting.
Live
Read more
For your drivers
The driver app
Live now: each driver sees their own vehicles, dates and documents on their phone.
Coming soon: digitised FNOL and claims tracking.
Live
Read more
For vehicle spend
CarCloud Pay with Visa
Launching Q1 2027: one card for vehicle spend, with each payment tagged to the vehicle it belongs to.
Not yet available. To be issued by Atlas Consolidated UK Ltd, subject to its licence being granted. Features and planned rewards subject to final programme terms.
Coming soon
Register interestWhat we cover
CarCloud DRIVE: five focus areas for every vehicle used for work.
The same five areas for company cars, vans, pool and salary sacrifice vehicles, and the employee-owned grey fleet, throughout the ownership lifecycle: acquire, drive, maintain and switch.
D
Licence checks with driver consent, eligibility rules and driver updates via the app.
R
MOT, tax, insurance and servicing tracked, with alerts before dates lapse and evidence on file.
I
Renewal alerts, current vehicle values and the class of use recorded on each policy. Digital claims tracking coming soon.
V
Valuations, finance balances and total cost of ownership, actual and forecast.
E
Emissions and operational reporting, grey fleet included.
S
Coming soon
One card for vehicle spend, with each payment tagged to the vehicle. Launching Q1 2027; terms confirmed at launch.
See CarCloud working with your own vehicles and drivers.
The problem
A challenge for all businesses.
Companies overspend on vehicle and driver management because data is fragmented across multiple systems and disconnected spreadsheets, each one creating a small leak that adds up over time.
30%
less admin time possible from automation and better data management alone.
Comparesoft (midpoint of 20–40%)
9.1 days
lost per affected employee every year to grey fleet disruption: almost two working weeks.
Sixt UK Mobility Study 2025, via Fleet News
Under 1
full-time person, on average, runs a fleet of up to 100 vehicles.
Association of Fleet Professionals, 2025
75%
of employees who drive for work use their own vehicle for business travel: the part of the fleet most organisations cannot see.
Sixt UK Mobility Study 2025
29%
of UK road deaths involve someone driving for work. Duty of care is a legal obligation, not an administrative one.
DfT, 2025
£813
illustrative value per company vehicle a year of downtime avoided, admin time released and resale value protected1.
CarCloud Business Quick Check, central estimate
“CarCloud has eliminated the stress and hassle of chasing staff for updates. It does the heavy lifting, giving me total transparency and control over our driver and grey fleet risk.”
Director, care industry, shared with permission
Who we help
Who CarCloud helps.
Organisations whose employees and contractors drive for work: company cars, vans, grey fleet, salary sacrifice and pool vehicles. All vans and cars. All drivers. All sectors.
What you gain
Benefits for you and your team.
Data visibility for better decisions, your vehicle admin taken care of and potential savings highlighted, freeing you up to focus on generating revenue.
Time back
Automated reminders, licence checks and digital records replace the chasing and the spreadsheets.
Hidden costs
Costs controlled
Total cost of ownership by vehicle, actual and forecast, so you can see where savings could be made.
Valuation & Cost Management
Risks managed
MOT, tax, insurance, servicing and licences evidenced for every vehicle and driver, helping you meet your duty of care.
Road compliance
Value unlocked
Better decisions, digitally engaged employees, and reporting that highlights potential savings.
ESG & operational reporting
“Running a fleet means juggling information from HR, finance, insurance, accident management, telematics and fleet operations. Data is scattered, reporting is slow, and mistakes are common. CarCloud has changed that.”
Construction services, shared with permission
Why CarCloud
Trusted by organisations managing one vehicle to thousands.
Working with Visa
CarCloud Pay: payments and fleet intelligence built with Visa, launching Q1 2027.
One system
Five focus areas connected on one record. Nothing to bolt together.
Compliance expertise
Built around the duty of care employers already have for anyone driving for work.
Scales as you grow
From one shared van to several thousand vehicles.
On the owner’s side
Helping vehicle owners navigate a fragmented, complex industry.
Want to know more?
View our demo or give us a call. Not ready for a call? Ask a question and somebody who knows the product will reply.
Do you also have a personal vehicle?
CarCloud Personal covers up to 10 vehicles owned by you or your family — costs, renewals and value, £5.00 + VAT (£6.00 including VAT) per vehicle, per month. See CarCloud Personal
Common questions
Frequently asked questions.
What makes CarCloud different from other fleet software?
It covers the whole ownership lifecycle, not one stage. It treats employee-owned grey fleet as a first-class part of the fleet. And it is one system: five focus areas connected on one record.
What is vehicle management software?
A platform that brings vehicle, driver, cost and compliance information into one system, so vehicles can be managed without spreadsheets and separate supplier portals.
How can businesses reduce vehicle costs?
By improving visibility of mileage, maintenance, compliance and utilisation, organisations can identify unnecessary spend and make better financial decisions.
What is grey fleet management?
Oversight of employees using their own vehicles for work: driver eligibility, business-use insurance, roadworthiness and accurate mileage. Companies have a legal responsibility to ensure vehicles used for work are safe, MOT’d, taxed and insured for business use.
What is driver risk management?
Identifying which employees present the greatest risk when driving for work, and reducing it through licence checks, eligibility rules, training and monitoring.
How do I manage vehicle compliance?
Keep evidence current for every vehicle and driver (MOT, tax, insurance, licence and business-use cover) and get alerted before any of it expires, not after.
Can CarCloud manage leased and owned vehicles?
Yes: leased, owned, salary sacrifice, pool and employee-owned vehicles used for work, and self-drive vehicles too.
How much does CarCloud for Business cost?
£5.00 + VAT per company-owned or leased vehicle per month, £2.50 + VAT per grey fleet vehicle per month, and £3.00 + VAT per driving licence check. All prices exclude VAT, which is added at the standard rate. See business pricing
What is the difference between CarCloud for Business and CarCloud Personal?
The core focus areas are the same. CarCloud Personal covers up to 10 vehicles you or your family own. CarCloud for Business covers any business car or van and all drivers, including employees and contractors, with no vehicle limit.
How we calculate
1 CarCloud Business Quick Check central estimate for one company-owned vehicle and one driver at UK averages, assuming nothing is managed today (range £599–£1,027): downtime avoided, admin time released and resale value protected. It is the value of time and vehicle value, not a cash saving, and includes no insurance or finance figure. 2 Comparesoft: fleet management software reduces administrative time by 20–40% as paperwork is automated; 30% is the midpoint. 3 TTC Group, 2025, from 70,000 driver and vehicle validation checks carried out for its clients. 4 £813 a year against a platform cost of £60.00 a year (£5.00 per company-owned or leased vehicle per month, excluding VAT), about 13.5×. This return is based on the value of time and vehicle value, not a demonstrated cash return. Grey fleet vehicles are £2.50 per vehicle per month, plus VAT. Methodology available on request.
Drive Smarter. Spend Wiser.
Solutions
Driver Management Road compliance Insurance management Valuation & Cost Management ESG & operational reporting Spend with VisaImportant information
Value figures are illustrative estimates of time released and value protected, not guaranteed savings. They vary by customer.
CarCloud gives information, not financial, insurance or legal advice.
CarCloud is not a lender or an insurer. It intends to introduce customers to a limited number of finance and insurance providers in future, but does not do so yet and currently earns no commission. If CarCloud introduces you to a provider in future, it may receive commission, and we will tell you about this before you proceed.
CarCloud’s vehicle-management, reminder and administration services are not regulated by the FCA. Features marked “not yet available” may change.
You can check CarCloud’s status on the FCA Register. Complaints: hello@carcloudsolutions.com. If you remain unhappy with how a complaint about a regulated service is resolved, you may be able to refer it to the Financial Ombudsman Service.