CarCloud for business
Drive Smarter. Spend Wiser.
Your vehicle spend is already committed. Make it work harder.
One live view of every vehicle and driver you pay for: costs, compliance and value, from today.
Time back
Costs controlled
Risks managed
Value unlocked
For fleets, grey fleet and everyone who drives for work.
What we do
Lifecycle management.
CarCloud combines vehicle and driver information, finance, insurance, maintenance, compliance, payments (coming soon) and cost data into a single digital platform, so organisations can make informed decisions, reduce paperwork and positively engage with employees.
CarCloud Pay with Visa
Coming soon
A partnership with Visa that attaches every payment to the vehicle to which it belongs — fuel, insurance, servicing, parking and tolls on one card instead of spread across fuel cards, expense cards and personal claims. So total cost of ownership is a calculated figure rather than an estimate.
Spend with VisaThe problem
A challenge for all businesses.
Companies overspend on vehicle and driver management because data is fragmented, requiring multiple systems and disconnected spreadsheets, each one creating a small leak that adds up over time.
17.7%
average overspend on vehicle ownership a year, when nobody is watching the whole picture.
CarCloud data, 2026
9.1 days
lost per affected employee every year to grey fleet disruption — almost two working weeks when they could be earning revenue.
Sixt UK Mobility Study 2025, via Fleet News
79%
of fleet managers still manage vehicle costs on spreadsheets. In today’s digital world, why?
Fleet News / Sixt, 2025
85%
of business journeys are made in an employee’s own vehicle — the part of the fleet most organisations cannot see.
Business Car, 2025
29%
of all UK road deaths involve someone driving for work. Duty of care is a legal obligation, not an administrative one.
DfT, 2025
£1,000+
potential savings per vehicle, per year* — an ROI of over 16× on the platform cost. On a fleet of 50, that is £50,000 back a year.
Fleetsauce · CarCloud, 2026
* Average UK van spend is £9,755 per vehicle per year, plus £2,165 in productivity lost to the administration around it. Connected payment data, real-time cost visibility and better-timed decisions could deliver savings of over £1,000 per vehicle per year — an ROI of over 16× on the platform cost.
Hidden costs
Where the 17.7% actually goes.
It is not one large overspend. It is a series of small ones, each invisible from inside multiple spreadsheets and disconnected systems, and each repeating every year until somebody looks.
Insurance priced on guesswork
Finance left to run
Renewals that lapse
Servicing that slips
Replacing vehicles at the wrong time
Chasing drivers
Endless admin and reconciliations
The solution
How CarCloud works.
01
Consolidates your data
Vehicle and driver records in one place.
02
Connects your systems
One platform instead of multiple portals, spreadsheets and files.
03
Live insights
Costs, valuations and compliance data in real time.
04
Identifies savings automatically
Savings opportunities and risks are surfaced, not hunted.
05
Data-led decision making
Managed costs, compliance achieved, optimised total cost of ownership.
06
Across the whole vehicle lifecycle
Acquire, drive, maintain, switch: one record from the day a vehicle is considered to the day it leaves.
“CarCloud has eliminated the stress and hassle of chasing staff for updates. It does the heavy lifting and gives me total transparency.”
Director, care industry
Who we help
Who CarCloud helps.
CarCloud is built for organisations that manage employees and contractors who drive for work, including company cars, vans, grey fleet, salary sacrifice vehicles and pool vehicles. All vans and cars. All drivers. All sectors. All employees.
What you gain
Benefits for you and your team.
Comfort that your vehicle life is taken care of, so you can focus on generating revenue. Data is visible, decisions improve, risks are managed, the bottom line grows.
Time back
Automated reminders, licence checks and digital records replace the chasing, the reconciling and the spreadsheets, and give the hours back to the people who run the vehicles.
Hidden costs →Costs controlled
Total cost of ownership managed by vehicle, actuals and forecast, so savings are surfaced rather than hunted and the 17.7% overspend has somewhere to go.
Valuation & Cost Management →Risks managed
MOT, tax, insurance, servicing and driver licences evidenced across every vehicle and driver, grey fleet included, so duty of care is met and the proof is ready before anyone asks.
Road compliance →Value unlocked
Improved decision making positively impacts your bottom line, employees are digitally engaged, and data visibility and reporting identify potential savings opportunities.
ESG & operational reporting →“Running a fleet means juggling information from HR, finance, insurance, accident management, telematics systems, fleet operations and others. Data is scattered, reporting is slow, and mistakes are common. CarCloud has changed that.”
Construction services
Why CarCloud
Trusted by organisations managing one vehicle to thousands.
Backed by Visa
2027
CarCloud Pay: payments and fleet intelligence built with Visa, rolling out in 2027.
FCA regulated
Appointed Representative of ComplianceTrak Limited, FRN 1055210.
Modular by design
Take the modules you need and pay for those. Nothing you do not use.
Compliance expertise
Duty of care built in, not bolted on.
Scales as you grow
From one shared van to several thousand vehicles.
Independent
On the side of the vehicle owner, helping them navigate a fragmented, complex industry.
Want to know more?
View our demo or give us a call. Not ready for a call? Ask a question and somebody who knows the product will reply.
Do you also have a personal vehicle?
CarCloud Personal covers up to 10 vehicles owned by you or your family — costs, renewals and value, £4.99 per vehicle, per month.
See CarCloud PersonalCommon questions
Frequently asked questions.
What makes CarCloud different from other fleet software?
Three things. It covers the whole ownership lifecycle rather than one stage of it, so acquisition, running costs, compliance and replacement sit on one record. It treats employee-owned grey fleet as a first-class part of the fleet rather than an afterthought. And it is modular — you take the parts you need and pay for those.
What is vehicle management software?
Vehicle management software is a platform that brings vehicle, driver, cost and compliance information into one system, so an organisation can manage its vehicles without working across spreadsheets and separate supplier portals.
How can businesses reduce vehicle costs?
By improving visibility of mileage, maintenance, compliance and utilisation, organisations can identify unnecessary spend and make better financial decisions.
What is grey fleet management?
Grey fleet management is the oversight of employees using their own vehicles for work, covering driver eligibility, insurance for business use, vehicle roadworthiness and accurate mileage. Companies have a legal responsibility to ensure all vehicles used by employees are safe and roadworthy — that is, MOT’d, taxed, and insured for business use.
What is driver risk management?
Driver risk management is the process of identifying which employees present the greatest risk when driving for work, and reducing that risk through licence checks, eligibility rules, training and monitoring.
How do I manage vehicle compliance?
Vehicle compliance is managed by keeping evidence current for every vehicle and driver — MOT, tax, insurance, licence and business-use cover — and being alerted before any of it expires rather than after.
Can CarCloud manage leased and owned vehicles?
Yes. CarCloud manages leased vehicles, owned vehicles, salary sacrifice vehicles, pool vehicles and employee-owned vehicles used for work. It can even manage self-drive vehicles.
What is the difference between CarCloud for Business and CarCloud Personal?
The core modules are similar, as both address vehicle cost control, valuations, compliance, driver risk management, licence checking, multi-user access and reporting. CarCloud Personal covers up to 10 vehicles you or your family own and drive. CarCloud for Business is for any type of business car and van and for all drivers, including employees and contractors, across a whole fleet, with no vehicle limit, and is designed for companies to replace the spreadsheet-based systems they use today.
Drive your business with CarCloud DRIVE.