Road compliance
Evidence your duty of care without assembling it first.
An organisation is responsible for work-related road risk whether the vehicle belongs to the business or the employee. CarCloud keeps that evidence current and in one place, so you can be comfortable that compliance is something you can show rather than something you reconstruct.
From the CarCloud platform
The numbers
The vehicles you are responsible for are mostly ones you have never seen.
3 in 4
employees who drive for work use their own vehicle.
Visa / CarCloud whitepaper, 2026
1 in 3
of them are not insured correctly for business use.
Visa / CarCloud whitepaper, 2026
2.9m
UK drivers have at some point been driving without a valid MOT.
Visa / CarCloud whitepaper, 2026
The problem
The invisible risks holding businesses back.
Same director’s duty, no visibility
An employee’s or contractor’s personal vehicle used for work carries exactly the same employer responsibilities as a company vehicle — but often sits entirely outside fleet systems, with no record of licence, compliance or emissions.
CarCloud brings every vehicle your business uses for work, company or employee owned, into one live view, bringing advantages to both you and your workforce.
Compliance by spreadsheet
Annual licence checks, photocopied certificates and email reminders are resource hungry, quickly out of date, and rely on people remembering to chase. Disconnected spreadsheets across teams hide costs, risks and waste.
CarCloud removes the spreadsheets, automates the checks and the chasing, so records stay current between reviews.
A poor employee experience
Asking staff to dig out documents and forward them to admin feels like surveillance, not support — and it is the part of the job nobody wants to do.
With CarCloud, employees confirm in seconds from their phone, and get real value back on their own vehicle.
Nothing to show when it matters
After an incident, the question is what you knew and when. Point-in-time paperwork rarely answers it, and the exposure sits with the employer.
CarCloud keeps a timestamped audit trail of every check, ready to evidence duty of care.
Duty of care you can show, not just claim.
MOT, tax, insurance, servicing and licences evidenced across every vehicle and every driver.
The framework
CarCloud DRIVE — five checkpoints on every vehicle used for work.
Continuous, automated checks across every vehicle your people drive for work, owned and grey fleet, so that your duty of care is evidenced, not assumed.
D
Driving licence
Entitlement, endorsements and expiry checked at source, on a schedule you set.
R
Roadworthiness & compliance
Live MOT, service dates and tax status for every vehicle used on company business — owned, leased and grey fleet.
I
Insurance
Cover confirmed and continuously monitored, including business use for grey fleet drivers.
V
Valuations and costs
Every aspect of your vehicle costs controlled, for accurate budgeting and potential savings.
E
ESG & reporting
Business mileage, emissions and other KPIs captured for automated management reporting, not estimated, delivering better decisions and potential savings on your resource costs.
The same director’s duty applies to an employee’s own vehicle as to a company one — but grey fleet usually sits outside the systems that track any of this. CarCloud DRIVE covers both.
What changes
The responsibility is yours. The work doesn’t have to be.
Most businesses today, and grey fleet with CarCloud.
Most businesses today
Employee vehicles invisible to the business
Managed across disconnected spreadsheets
Licence checked once a year, if at all
MOT and tax lapses spotted by chance
Admin time lost to chasing documents
Reactive, inefficient and high risk
Grey fleet with CarCloud
Every work-driven vehicle in one live view
A continuously updated, audit-ready record
Automated employee compliance reminders
Lapses flagged before the vehicle is driven
ESG data captured and reportable
Proactive, organised and cost effective
What it does
How does CarCloud manage driver and vehicle compliance?
Duty of care in one view
Work-related road risk for company and employee-owned vehicles, held to one standard, on one screen.
Alerts before expiry
MOT, tax, insurance and licence dates flagged while the fix is still administrative, not after an incident.
Consent and checks together
Each driver approves their licence check from their own phone. Consent and result are held together, and rechecked on the cycle you set.
An audit trail, not a fortnight
Every check recorded, date stamped and what it found, so an audit request is a report and “what did you know and when” has an answer.
The outcome
Compliance is clear and visible.
Gaps are addressed as they appear, while they are still administrative rather than after an incident. An audit request becomes an evidenced report rather than a fortnight. The same standards apply to grey fleet as to company owned vehicles.
Drive your business with CarCloud DRIVE.