For CFOs, Chairs and deal teams
Fleet is a material cost and risk. Govern it like one.
CarCloud brings vehicle compliance, valuations, insurance, finance and cost data into one platform, so finance teams, Boards and investors can see what the fleet costs, what it is worth and whether duty of care is evidenced.
From the CarCloud platform
Who it is for
One record, three ways to use it.
For CFOs
Total cost of ownership by vehicle, forecast twelve months ahead, and one fleet number that reconciles with the accounts.
For Chairs and Boards
Duty of care, capital deployed and control integrity in one report for the Board and Risk Committee.
For private equity and M&A
A verified asset register, valuations and compliance history that hold up in diligence, for acquirers and sellers.
The numbers
Fleet is a large cost base that rarely gets Board-level scrutiny.
30%
less admin time possible from automation and better data management alone.
Comparesoft (midpoint of 20–40%)
1 in 5
grey fleet driver and vehicle checks fail.
TTC Group, 2025 (70,000 checks)
48%
of UK fleets now say total cost of ownership is their biggest challenge, up from 31%.
Arval Mobility Observatory, 2025
67%
of UK fleets say avoidable downtime, underused vehicles or lost driver time hit their costs hardest.
Webfleet, 2026
Cost and savings
Total cost of ownership, first.
The numbers the Board asks for start with what each vehicle really costs, actual and forecast.
Cost by vehicle
Total cost of ownership per vehicle and across the fleet, forecast twelve months ahead and exportable to finance systems.
Replacement timing
Market valuations against the balance owed, so vehicles are replaced at the right point in their life.
Return on the platform
An illustrative value of around
£813 per company vehicle a year
from downtime avoided, admin time released and resale value protected: the value of time and vehicle value, not a cash saving. That is about 13× the platform cost of £5.00 + VAT per vehicle per month, based on that value, not a demonstrated cash return.
The problem
Four things the Board now expects you to have answers for.
Duty of care and compliance you can’t yet evidence quickly
Driving for work — company vehicle or grey fleet — is one of the most significant workplace risks, and the legal, insurance and reputational exposure sits with the business. If compliance status can’t be demonstrated on demand, governance is weak.
CarCloud gives you a live, audited view of licence, insurance and vehicle compliance across owned and grey fleet, so duty of care is evidenced, not assumed.
Capital deployed in vehicles, managed like an expense line
Vehicles depreciate, consume fuel or energy, and incur maintenance, insurance and accident costs — yet fleet rarely gets measured for return the way other capital is.
CarCloud provides real-time, market-based valuations and true cost-per-mile data, so vehicles are managed as an asset portfolio, not absorbed as expense.
Fleet still running on spreadsheets while the rest of finance is digitised
Finance, payroll and procurement are fully digitised. Fleet, in most organisations, is not — and that inconsistency is exactly what Boards are starting to question.
CarCloud eliminates spreadsheet dependency with a single source of truth and automated verification, replacing manual reconciliation with real-time data.
No board-ready reporting linking cost, risk and performance
Without unified data, the strategic questions — Are we replacing vehicles at the right time? Is grey fleet genuinely cost-effective? Where is value leaking? — become guesswork.
CarCloud delivers audit-grade dashboards linking compliance, cost and performance, ready for Board and Risk Committee.
What changes
The fleet function you inherit, and the one you can report on with confidence.
The situation you inherit
Vehicle costs and ownership scattered across spreadsheets and departments
Licence, insurance and MOT status unverified or checked manually
Book values and insurance cover based on stale, assumed valuations
True cost per mile unknown; replacement decisions reactive
Grey fleet managed as a reimbursement line, not a risk or cost population
Fleet reporting disconnected from Board and Risk Committee packs
Digitisation everywhere in finance except fleet
With CarCloud
One live view of every vehicle, cost and compliance record
Automated verification, with exception reporting and audit trails
Real-time, market-based valuations for accurate balance sheet and cover
Full lifecycle cost visibility and a replacement strategy aligned to TCO
Grey fleet verified, monitored and measured for cost-effectiveness
Audit-grade reporting linking cost, risk and performance in one place
A single source of truth, removing spreadsheet risk and admin overhead
For private equity and M&A
A fleet you can evidence, on both sides of the deal.
For acquirers
Asset register reconciled to registration, insurance and finance records
Mileage and utilisation visible before completion
Disposal scenarios modelled on private and trade valuations
Compliance and service history available in diligence
For sellers
Fleet presented with the same rigour as financial diligence
Clean, consistent data to support warranty discussions
A data room that can be reused across processes
Fewer surprises for the buyer to price in
How it works
One platform. The control and the numbers the Board expects from you.
CarCloud brings vehicle, driver, compliance, cost and performance data into a single platform, covering owned fleet and grey fleet together. It automates licence, insurance and MOT verification, provides real-time market-based valuations, tracks total cost of ownership and asset utilisation, and produces audit-grade reporting for the Board and Risk Committee.
From the CarCloud platform
Control & Compliance
Automated licence, insurance, MOT and servicing verification; enforced policy compliance.
Asset Optimisation
Full lifecycle cost visibility, utilisation metrics, replacement strategy aligned to TCO and residual value.
Financial Transparency
True total cost of mobility, accident cost per incident, capital efficiency metrics.
Board & Audit Reporting
Consistent, decision-grade, evidenced.
The questions you should be able to answer
Because the Board is starting to ask them.
?
What is our true cost per mile?
?
Are we replacing vehicles at the right point in their life?
?
Is grey fleet genuinely cost-effective, or simply less visible?
?
Who owns road risk and asset performance at executive level?
?
Could we evidence the fleet in diligence next month?
Drive Smarter. Spend Wiser.
Solutions
Driver Management Road compliance Insurance management Valuation & Cost Management ESG & operational reporting Spend with VisaImportant information
Value figures are illustrative estimates of time released and value protected, not guaranteed savings. They vary by customer.
CarCloud gives information, not financial, insurance or legal advice.
CarCloud is not a lender or an insurer. It intends to introduce customers to a limited number of finance and insurance providers in future, but does not do so yet and currently earns no commission. If CarCloud introduces you to a provider in future, it may receive commission, and we will tell you about this before you proceed.
CarCloud’s vehicle-management, reminder and administration services are not regulated by the FCA. Features marked “not yet available” may change.
You can check CarCloud’s status on the FCA Register. Complaints: hello@carcloudsolutions.com. If you remain unhappy with how a complaint about a regulated service is resolved, you may be able to refer it to the Financial Ombudsman Service.