For CFOs
The Board expects you to govern fleet like any other material cost and risk domain.
CarCloud brings vehicle compliance, valuations, insurance, financing, forecasting and cost data into one platform — so you can evidence duty of care, control total cost of ownership, and report fleet with the same rigour as payroll, procurement or IT.
From the CarCloud platform
The numbers
Fleet is one of the largest cost bases the Board never scrutinises the way it should.
30–40%
of total operating costs in logistics come from fleet and fuel.
IRU industry reporting, 2024
2nd–3rd
largest cost line after staff costs in field service, utilities and telecoms fleets.
Arval Mobility Observatory Barometer, 2025
17.7%
is the average amount businesses overpay on vehicle costs — driven by poor cost visibility, poor decision-making and resource inefficiency.
CarCloud data
1.2 million
road traffic deaths occur globally each year, with many involving work-related travel.
World Health Organization
87%
of UK fleet managers plan to increase investment in digital fleet technology to improve efficiency and cut cost.
Bridgestone / Webfleet, 2024
The problem
Four things the Board now expects you to have answers for.
Duty of care and compliance you can’t yet evidence quickly
Driving for work — company vehicle or grey fleet — is one of the most significant workplace risks, and the legal, insurance and reputational exposure sits with the business. If compliance status can’t be demonstrated on demand, governance is weak.
CarCloud gives you a live, audited view of licence, insurance and vehicle compliance across owned and grey fleet, so duty of care is evidenced, not assumed.
Capital deployed in vehicles, managed like an expense line
Vehicles depreciate, consume fuel or energy, and incur maintenance, insurance and accident costs — yet fleet rarely gets measured for return the way other capital is.
CarCloud provides real-time, market-based valuations and true cost-per-mile data, so vehicles are managed as an asset portfolio, not absorbed as expense.
Fleet still running on spreadsheets while the rest of finance is digitised
Finance, payroll and procurement are fully digitised. Fleet, in most organisations, is not — and that inconsistency is exactly what Boards are starting to question.
CarCloud eliminates spreadsheet dependency with a single source of truth and automated verification, replacing manual reconciliation with real-time data.
No board-ready reporting linking cost, risk and performance
Without unified data, the strategic questions — Are we replacing vehicles at the right time? Is grey fleet genuinely cost-effective? Where is value leaking? — become guesswork.
CarCloud delivers audit-grade dashboards linking compliance, cost and performance, ready for Board and Risk Committee.
What changes
The fleet function you inherit, and the one you can report on with confidence.
The situation you inherit
Vehicle costs and ownership scattered across spreadsheets and departments
Licence, insurance and MOT status unverified or checked manually
Book values and insurance cover based on stale, assumed valuations
True cost per mile unknown; replacement decisions reactive
Grey fleet managed as a reimbursement line, not a risk or cost population
Fleet reporting disconnected from Board and Risk Committee packs
Digitisation everywhere in finance except fleet
With CarCloud
One live view of every vehicle, cost and compliance record
Automated verification, with exception reporting and audit trails
Real-time, market-based valuations for accurate balance sheet and cover
Full lifecycle cost visibility and a replacement strategy aligned to TCO
Grey fleet verified, monitored and measured for cost-effectiveness
Audit-grade reporting linking cost, risk and performance in one place
A single source of truth, removing spreadsheet risk and admin overhead
The fleet number that finally reconciles.
Total cost of ownership by vehicle, forecast twelve months ahead, exported to the systems you already run.
How it works
One platform. The control and the numbers the Board expects from you.
CarCloud brings vehicle, driver, compliance, cost and performance data into a single platform, covering owned fleet and grey fleet together. It automates licence, insurance and MOT verification, provides real-time market-based valuations, tracks total cost of ownership and asset utilisation, and produces audit-grade reporting for the Board and Risk Committee.
Control & Compliance
Automated licence, insurance, MOT and servicing verification; enforced policy compliance.
Asset Optimisation
Full lifecycle cost visibility, utilisation metrics, replacement strategy aligned to TCO and residual value.
Financial Transparency
True total cost of mobility, accident cost per incident, capital efficiency metrics.
Board & Audit Reporting
Consistent, decision-grade, evidenced.
The questions you should be able to answer
Because the Board is starting to ask them.
?
What is our true cost per mile?
?
Are we replacing vehicles at the optimal lifecycle point?
?
Is grey fleet genuinely cost-effective — or simply less visible?
?
Where are we leaking value?
If you’re not confident in the answers, the data and control environment aren’t there yet.
Drive your business with CarCloud DRIVE.