For professional services
Your experts generate revenue. Their journeys create invisible risks and costs.
If your employees or contractors use their own vehicle for any work journey, you are legally responsible for that vehicle’s insurance, MOT and roadworthiness — even if you never see it.
Open the calculatorThe numbers
Most client miles happen in a car the firm never sees.
81%
of professional services business miles are driven in employees’ own vehicles.
Fleet World / Olaris, 2026
1 in 3
road deaths involve someone driving for work.
DBB / Fleet News, 2025
17.7%
average overspend on vehicle costs against what you should be paying.
CarCloud data
The problem
What’s quietly shrinking your P&L.
Revenue leakage
Admin chasing documents, expenses and spreadsheets.
9.1 working days lost per affected employee every year to grey fleet disruption (Sixt UK Mobility Study 2025).
Every hour spent managing journeys is an hour not serving clients.
Fleet News / Sixt, 2025
Uninsured corporate liability
Employees using personal vehicles create hidden compliance exposure.
Missing insurance, expired MOTs and invalid business-use cover can become board-level incidents overnight.
Visibility after an incident is too late.
Talent and cost pressure
Rising vehicle costs impact employee wellbeing and retention.
Firms that support work-related driving improve employee experience while controlling spend.
CIPD / RAC, 2025
What changes
Your experts create value when they’re with clients.
CarCloud automates everything that sits behind those journeys.
Before CarCloud
Chasing documents
Spreadsheet chaos
Unknown risk
Unmanaged carbon
Hidden costs
With CarCloud
Every driver compliant
Every vehicle visible
Every mile managed and CO2 impact recorded
Every pound accounted for
Grey fleet
What is grey fleet?
Grey fleet means employees using their own vehicles for work. In a professional services firm that is a consultant driving to a client site, a partner travelling between offices, or a contractor on a site visit — and the firm’s responsibilities are the same as they would be for a company car.
How CarCloud manages driversWhat an employer has to be able to show
Drivers remain eligible to drive
Vehicles are roadworthy
Insurance is appropriate for business use
Mileage and CO2 impact is accurately recorded
Risks are identified early rather than after an incident
How it works
One platform for everyone who drives for the firm.
CarCloud brings driver information, vehicle information, mileage, compliance, costs and reporting into one platform. Office managers stop chasing documents, finance sees the real cost of client travel, and compliance is evidenced rather than assembled. Mileage and emissions are captured by vehicle, so carbon reporting is a report rather than a reconstruction.
Know every risk. Control every journey. Protect every billable hour.
Find out what you’re personally liable for — before an incident finds it for you.
Common questions
Frequently asked questions.
Are we liable when an employee drives their own car to a client?
Yes. An employer has a duty of care for any journey made for work, whoever owns the vehicle, and that includes the vehicle’s insurance, MOT and roadworthiness.
What is grey fleet?
Grey fleet refers to employees using their own vehicles for work purposes.
How does CarCloud check a licence without collecting paperwork?
The employee approves a DVLA licence check from their phone. CarCloud records the result and the consent, and rechecks on a schedule so the record stays current.
Does it cover partners and contractors as well as employees?
Yes. Anyone who drives for the firm can be added, whether they are on the payroll or not, and each is checked in the same way.
Drive your business with CarCloud DRIVE.