Vehicle Cost Calculator
What are your vehicles and drivers really costing you?
Answer four questions and see an indicative figure for annual overspend and the working days lost to vehicle administration. No details needed to see your result, and every assumption behind it is published and editable further down the page.
Indicative only. Every figure comes from the assumptions below, and every assumption is editable.
The workings
How we work these figures out.
Every output above is produced from the assumptions below, and every assumption is visible and editable. Nothing is hidden, and the model deliberately under-promises: the recovery rates are set below what we have seen in practice.
| Output | How it is calculated |
|---|---|
| Admin days lost per year | (company vehicles × hours per vehicle) + (employee-owned vehicles × hours per vehicle) + (drivers × hours per driver), multiplied by a factor for how vehicles are managed today, divided by the length of a working day. |
| Estimated annual overspend | (company vehicles × assumed annual running cost × addressable overspend rate) + (employee-owned vehicles × assumed annual mileage spend × addressable overspend rate). |
| Indicative saving with CarCloud | Estimated overspend × the proportion we expect to be recoverable in year one. |
| Admin days returned | Admin days lost × the proportion of administration we expect to remove. Reported as days, not money, so it is not double-counted against the saving. |
The assumptions — edit any of them
What to do with the number
The overspend is the addressable part. Here is where it goes.
Most of it hides in insurance priced on guesswork, finance left to run, renewals that lapse, servicing that slips and vehicles replaced at the wrong time. The rest is the administration nobody counts.
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