ESG & operational reporting
One record for every vehicle, from acquisition to replacement.
A vehicle generates documents, dates, costs and decisions for as long as an organisation keeps it. CarCloud holds all of it against the vehicle itself, so the history is in one place when a decision or an audit needs it — including your ESG data, so reporting is organised at the press of a button, removing days of spreadsheet work.
From the CarCloud platform
The numbers
Most fleets still run on files that leave with the person who kept them.
79%
of fleet managers still manage vehicle costs on spreadsheets.
Fleet News / Sixt, 2025
9.1 days
lost per affected employee every year to grey fleet disruption: breakdowns, maintenance delays, and insurance or admin issues.
Sixt UK Mobility Study 2025, via Fleet News
17.7%
average overspend on vehicle ownership a year, when nobody is watching the whole picture.
CarCloud data
The problem
Four things you cannot see when the record is in pieces.
A history spread across inboxes and portals
Is this a familiar situation? The V5C is in a drawer, the service invoices are in a supplier portal, the insurance certificate is in someone’s email. When a decision or an audit needs the whole picture, somebody has to assemble it.
CarCloud holds every document, date and cost against the vehicle itself.
Knowledge that leaves with the person
The fleet administrator knows which van has the recurring clutch fault and which car is due its new cambelt. When they leave, that knowledge leaves with them.
With CarCloud, the vehicle’s history survives the person who managed it.
Vehicles off the road that nobody can see
A van in the workshop, a car waiting on a part, a pool vehicle booked out and not returned. Without one view of availability, work is planned around vehicles that are not there.
CarCloud ensures available vehicles become visible, downtime is managed.
Replacement decided by age
Vehicles are often replaced when a lease ends or a number of years passes, not when the cost and condition data say so. Too early wastes depreciation; too late pays for repairs that should never have happened.
Replacement decisions are made with CarCloud on cost and condition rather than age.
The report your customers and your board are already asking for.
CO2, utilisation, downtime and cost from live data, not a spreadsheet assembled at year end.
Availability and downtime
Coming soon
Available vehicles become visible. Downtime is managed.
Every vehicle’s status is on one screen: in use, available, booked, or off the road and why. Servicing is scheduled rather than discovered, and a vehicle that is out for a week is planned around instead of found missing on Monday morning.
Digitised claims and incidents tracking and driver engagement result in less paperwork and happier employees.
From the CarCloud platform
What it does
How does CarCloud keep every vehicle record in one place?
Vehicle records and documents
V5C, insurance, finance agreement, invoices and photos, held against the registration.
Servicing and maintenance history
Every visit, every repair and every recurring fault, in date order.
MOT and tax dates, with alerts
Pulled from the DVLA, flagged before they fall due.
Availability and downtime coming soon
Available vehicles become visible, downtime is managed.
ESG and KPI reporting
CO2 calculated from mileage by vehicle, grey fleet included, alongside cost and utilisation KPIs — exported at the press of a button.
Digitised claims and driver engagement coming soon
Less paperwork, happier employees. Fitting in with what your people expect from a work tool.
What changes
It stops being a headache.
Everything about a vehicle sits in one place, visible, instead of spread across inboxes, spreadsheets and supplier portals. Replacement decisions are made on cost and condition rather than age. Nothing expires unnoticed. The vehicle’s history survives the person who managed it.
Drive your business with CarCloud DRIVE.