For Fleet Managers
You own the vehicles, the drivers and the numbers. You shouldn’t have to run all three on spreadsheets.
CarCloud brings vehicle compliance, valuations, cost, utilisation and grey fleet data into one platform — so you can run a fleet that’s audit-ready, cost-optimised and easy to report on, without chasing documents by email.
From the CarCloud platform
The numbers
The gap between what fleet costs and what it should cost is bigger than most dashboards show.
17.7%
is the average overspend on company vehicles that most businesses never detect.
CarCloud data
89%
of occupational fraud cases involve asset misappropriation.
ACFE, 2024
91%
of fleet managers plan to increase investment in digital fleet technology over the next five years.
Bridgestone / Webfleet, 2024
79%
of fleet managers still manage vehicle costs on spreadsheets.
Fleet News / Sixt, 2025
#1 priority
Controlling total cost of ownership remains the number one strategic concern for fleet decision-makers, as acquisition, insurance and maintenance costs continue to rise.
Arval Mobility Observatory Barometer, 2025
The problem
Four things that make fleet management harder than it needs to be.
Vehicle and driver data scattered across systems and spreadsheets
Asset registers, telematics, insurance schedules and finance records often tell three different stories about the same vehicle — missing, duplicated, off-road, or still assigned to someone who left months ago.
CarCloud reconciles vehicle, driver and cost data into one live register, so you’re working from one version of the truth.
Compliance verification that’s manual, reactive, and hard to evidence quickly
Licence, MOT, insurance and servicing checks chased by email don’t scale, and when someone asks “are we compliant today?”, the honest answer usually takes longer to compile than it should.
CarCloud automates verification and expiry tracking across owned and grey fleet, so the answer is instant, not investigated.
Vehicles replaced reactively, not against total cost of ownership
Without full lifecycle cost visibility, replacement decisions default to age, mileage guesswork, or whoever complains loudest — and residual value and disposal timing get left to chance.
CarCloud gives you real-time valuations and TCO data, so replacement and disposal decisions are made on evidence.
No closed loop between incidents, risk and supplier performance
Telematics, leasing, maintenance and accident management sit with different suppliers, often without shared SLAs or audit rights — so patterns in risk or cost go unnoticed until they’re expensive.
CarCloud links cost, compliance and incident data in one place, so patterns surface before they become losses.
What changes
The fleet you inherit, and the one you can run with confidence.
The situation you inherit
Vehicle costs and ownership scattered across spreadsheets and departments
Compliance checks manual, reactive, and dependent on chasing people
Book values and insurance cover based on stale, assumed valuations
Vehicles replaced reactively, without a lifecycle strategy
Grey fleet managed separately, with weaker verification standards
Fleet reporting disconnected from Board and Risk Committee packs
With CarCloud
One live view of every vehicle, cost and compliance record
Automated verification and expiry alerts across owned and grey fleet
Real-time, market-based valuations for accurate cost and cover data
Full lifecycle cost visibility and a replacement strategy aligned to TCO
Grey fleet and owned fleet compliance managed to the same standard
Audit-grade reporting linking cost, risk and performance in one place
One live view of the whole fleet, and the hours back to run it.
Owned, leased, hired and grey fleet on one record, with the admin automated.
How it works
Can one platform manage company cars and grey fleet together?
CarCloud brings vehicle, driver, compliance, cost and performance data into a single platform, covering owned fleet and grey fleet together. It automates licence, insurance and MOT verification, tracks total cost of ownership and utilisation, models disposal and replacement scenarios, and produces reporting you can hand straight to Finance or the Board.
Valuation & Cost Management
Real-time valuations, total cost of ownership, utilisation tracking.
Compliance & Risk
Automated licence, insurance and MOT verification across owned and grey fleet.
Fleet Payments
Spend allocated to the vehicle and employee that incurred it, with a full audit trail (coming soon).
Lifecycle & Disposal
Replacement timing and disposal scenarios grounded in real condition and valuation data.
The questions you should be able to answer
Because these are the ones the Board will eventually ask you.
?
Do we understand our true total cost of ownership?
?
Are vehicles replaced at the optimal lifecycle point?
?
Is grey fleet cost-effective — or simply less visible?
?
Are we maximising return on vehicle investment?
?
Are our controls system-led, or spreadsheet-led?
If the answer relies on spreadsheets, it may be time to rethink.
Drive your business with CarCloud DRIVE.